Waste Site Compliance OS

Be ready for the next Environment Agency visit

Running a permitted waste site means proving, at any moment, that every permit condition is being met. When an officer turns up, you need the last check, the evidence and the close-out for every breach, not a hunt through folders and spreadsheets.

Waste Site Compliance OS puts all of it in one Notion workspace. Enter your permit conditions once, log your checks as you go, and the template works out what’s overdue, what’s due this week and what’s still open.

Every permit condition tracked

• One row per numbered condition, with its reference, permit section, owner and the evidence an officer will ask to see.
• Next due worked out for you from how often the condition must be checked and when it was last checked.
• Overdue, Due this week or OK on every condition, and totals for each site.

Four dashboards

• Today on site: what’s overdue or due this week, open actions with days open, and a calendar of logged checks.
• Inspection ready: every condition grouped by permit section with its last check, evidence and breaches, plus documents past review and open actions by CCS category.
• Actions tracker: a board that moves every non-compliance from Open to Closed, with root cause, due date and close-out evidence.
• Plan Builder: write your own Fire Prevention Plan, management system, and odour, dust and noise management plans, section by section.

Plans written for your site

Each plan template lists what every section must cover, with example wording to adapt. Fill in what actually happens on your site, and the plan moves from Draft to Needs detail to Ready for review. Issue it as a PDF and keep the version on file.

Eleven linked databases

• Sites, Permit Conditions and Compliance Checks for daily checks, walk-rounds, FPP and drainage checks and audits.
• Non-compliances & Actions with CCS category, source, root cause and days open.
• EA Visits & CARs and Incidents & Complaints, linked to the actions they raised.
• Monitoring & Reporting for returns and notifications, with due and submitted dates.
• Management System for controlled documents and review dates, and Team & Competence with qualification expiry flagged.
• Plans and Plan Sections for Plan Builder.

How you get it

After you buy, you download a short PDF guide with your template link and step-by-step instructions. Open the link, click Duplicate, and the whole system copies into your own Notion workspace in about a minute. A fictional sample site lets you see everything working first, and you can clear the sample data in one go.

An organisational tool, not legal advice, and not endorsed by the Environment Agency. Always check your entries against your own permit and current EA guidance.

Get Waste Site Compliance OS — £149.99 →